3 Tips to Ditching Your Fax Machine and Fax Via Email Instead

In some ways, running a business has become easier than ever before. Due to the advancement in technology, there are more ways to conduct business and use the daytime hours to your advantage than in years past. Whether you travel for business or you work from a remote location, there are tools and mechanisms in place that will help you connect with others and conduct your business the same as if you were in the office next door. In this article, we will provide some tips on how you can ditch your old fax machine and fax via email instead, saving your company money and time.

1. Consider your budget. Are you spending a great deal of money on an annual basis on operating expenses? Leasing an office space and paying for utilities can add up and cost you a heap of money. Technology has provided the business world with the ability to work from remote locations which many have taken advantage of. This saves companies on monthly lease expenses, as well as having to pay for phone lines, internet, water, and other costs. If you are looking to save money on operating costs, take a look at areas that you can decrease expenses. One easy consideration is the phone service. If you take away your fax phone line, you could save at least $10-$15 a month just on the phone line. That doesn’t take into consideration the cost of upkeep of the machine, ink, paper, or routine maintenance. Once you show the budget savings to your upline, you will surely generate buy-in to get rid of your ancient fax machine.
2. Conduct research on fax options. If your company uses a fax machine often, it could be a challenge to get the upper administration to buy in to the idea of nixing the machine altogether. Instead, conduct some research on the variety of faxing options that are available. It is important to know and understand the options that are available so that you can share such information with others when you are making your claim.
3. Sign up for an email fax number. It may sound strange but it is true that you can send faxes via email now. The first thing that you have to do is to get an email fax number. There are many ways to do this and many of them are either free or require a minimal monthly charge. By signing up for an email fax number, you are already saving a great deal of money as you will no longer have to pay for a phone line specifically for your fax machine.

Changing the way something has been done for decades is a challenge and can take time. If you come up against people who love their ancient fax machine, give it some time and approach it again at a later date. In time, as technology continues to evolve along with the demands of the workplace, the faxing via email trend will take hold once the convenience factor outweighs the administration’s comfort zone.

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